LOCH AWE COMMUNITY WEBSITE ASSOCIATION

ANNUAL GENERAL MEETING

Lochawe Village Hall, 4 May 2005

 

 

1. OPENING REMARKS

J. Kerr welcomed those present and thanked them for attending the meeting. It was acknowledged that 2004 had been a frantic year and much had not been done, but the Committee had held a brief meeting in March and there was an obvious will to carry on.

 

2. APOLOGIES

Apologies were received from E. Pound (Craig Lora) and J. Scott-Mandeville and S. Anderson (St Conan’s Tower).

 

3. ACCOUNTS

J. Kerr introduced the accounts. Income for the year ending 31 October 2004 was £487.44, due to the fact that invoices for 2004 maintenance fees were sent out only in early 2005.  Also income from the access point was low because the computer was down for several months.  However, the access point is now up and running again and broadband has been installed - thanks to the efforts of K. Gray.  Expenditure was £1,107.26.

            Estimated expenditure for the current year is £1,619, of which £327 has already been paid for 2005 web hosting and site maintenance.  Of the amount invoiced for 2004 maintenance fees, etc., £590 has been received and £226 is outstanding.

            Adoption of the accounts was proposed (J. Kerr) and seconded (S. Boardman).

            J. Kerr noted that a basic premise of the Association was that community organizations had free access to the website, subsidized through the maintenance charges paid by the business organizations. He noted that income would be increased by:

·      increasing the maintenance fees to £32.50 per site (£20 per link)

·      each member finding one or two additional business users

 

At current level of sites, income from 2005 maintenance fees would be £867.50 at the new rate. Invoices will be sent out in the near future.

 

4. ELECTION OF OFFICE BEARERS AND COMMITTEE

According to the Constitution, the whole Committee retires at an AGM and is eligible for re-election.  As no application to stand for election had been received, a motion to re-elect the Committee en bloc was passed by those present.

            It was understood that J. Wylie and C. Gillespie wished to retire from the Committee. J. Kerr’s offer to act as Chairperson was gratefully accepted, and at the request of those present K. Craig agreed to be Vice-Chairperson. The composition of the Committee is now:

            Chairperson: John Kerr

            Vice-Chairperson: Kate Craig

            Secretary/Treasurer: Frances Maher

            Members: Sandra Boardman, Mary Johnston, Rena Macpherson, Sal Nicholson

Other people considered for inclusion on the Committee were David Fellowes and George Farquhar.

            It was agreed that cheques, withdrawals, and other instructions to the Royal Bank of Scotland must be signed by the Vice-Chairperson and the Secretary/Treasurer.

           

5. STATE OF WEBSITE

In view of the limited amount of maintenance required last year and the health problems encountered by the webmaster (which has made some responses very slow), David Fallows of the Newtonmore Community Web Association is undertaking a complete re-design of the site framework, for which there will be no additional charge.  He expects that all outstanding updates will be complete and uploaded by 8 May and the new look will be uploaded by 15 May.

            There was general consensus that it would be good if the upkeep of the site could be contained within the community, and to this end members of the Committee will meet with Sal Nicholson to ascertain if and how this could be achieved.

            [It should be noted that the domain is due for renewal on 17 August (£20 per year); web hosting (£127 per annum – 12.7Mb@£10/Mb) is paid up to end October(?) – both paid through Newtonmore. Maintenance charges to Newtonmore (£200 per year) also paid up to end October(?).]

            Although not exhaustive, following was noted with regard to site updating/new sites:

·      Church of Scotland - cubs, scouts, etc.

·      What’s On - K. Craig will have a look

·      LAIA - J. Kerr to contact

·      Feathered Friends - possible new site

·    Dalmally, Loch Awe and Ardanasaig Hotels to be approached re regular annual link maintenance charge (one-off donations made by them in 1998/9)

·    community organizations to be contacted re increasing their involvement/contribution to the site (J. Kerr will deliver next letter by hand)

 

6. OTHER BUSINESS

In response to questions from the floor, it was noted: a) that the role of Committee members was to liaise with business and community organizations in their geographical area to ensure that site content was up to date and to encourage other businesses and organizations to join the Association; b) that notices calling an AGM had to be more widely circulated than on this occasion (i.e. including, inter alia, Dalmally Pharmacy and Glenorchy Lodge as previously).

            J. Kerr and F. Maher will follow up on details regarding the Ken Baird Memorial Trophy for the Dalmally Show (best photograph of a landscape by under 16s).

 

 

 

 

 

fm/7.5.2005

LOCH AWE COMMUNITY WEBSITE ASSOCIATION

FINANCIAL STATEMENT TO 31 OCTOBER 2004

 

 

BROUGHT FORWARD (1/11/2003)

 

£   1,156.99

 

INCOME

 

 

     Outstanding 2003 Maintenance Fees

£    352.50

 

     Donations

£      20.00

 

     Use of access point

£    112.55

 

     Bank interest

£        2.39

£      487.44

    

 

£   1,644.43

EXPENDITURE

 

 

     Payments to/thru’ Newtonmore Community Web

 

 

            Web hosting (2004)                                                   

£      85.00

 

            Domain renewal  – paid thru’ 2005

 

 

            2004 Maintenance charges

£    200.00

£     285.00

 

 

 

     Office expenses

 

 

            Telephone rental

£    193.40

 

            Electricity – not billed

 

 

            Stationery / Computer supplies

£    228.11

 

            Postage

£        4.63

 

            Sundries (virgin.net 24/7, 2 months)

£      25.81

£     451.95

      Access point expenses

 

 

            Telephone charges

 

£     370.31

 

 

 

     TOTAL EXPENDITURE

 

£  1,107.26

 

CARRIED FORWARD (31/10/2004)

In bank: £522.78

Cash in hand: £14.39

 

 

 

£     537.17

========

 

ESTIMATED EXPENDITURE 2004-5

Web hosting (2 years)              £ 254

Site maintenance (2 years)          420

Domain renewal (3 years)          100

Telephone rental                        195

virgin.net 24/7                              50

Broadband                                  300

Electricity                                   100

Postage/Stationery                     100

Contingencies                             100

                                                 ------

                                             £ 1,619

INCOME 2004-5 MANAGEMENT FEES, ETC.

2004:

24 @ £25.00                                £ 600.00

6 @ £12.50                                       75.00

3 x £40.00 (new sites)                     120.00

Members use access point 2004       21.00               

                                                     ----------

                                                     £ 816.00

2005 (estimated):

23 @ £32.50                                   747.50

6 @ £20.00                                     120.00

                                                        --------

                                                     £ 867.50